Asset Registers
Authoritative records of the assets a service depends on.
Create and maintain authoritative records of physical, digital or regulated assets, including their attributes, ownership, location, status, supporting evidence and lifecycle history.
Registers can be configured for equipment, infrastructure, vehicles, sites, digital assets or other items. Where a scheme requires it, registration, notifications and follow-up actions such as incident or recall handling can be configured as part of the same record history.
The challenge
What this addresses
Asset information is often held by different parties in different formats, so agencies cannot reliably confirm what exists, who is responsible for it, or what has changed.
Outcome
A current and traceable view of registered assets and who is responsible for them.
Core capabilities
What Asset Registers provides
- Configurable asset types and attributes
- Ownership, responsibility and site relationships
- Registration and change applications
- Evidence, certificates and documents
- Status, location and lifecycle history
- Bulk import and self-service updates
- Geographic views where relevant
- Search and verification within disclosure rules
Users and roles
Who works with it
Service owners
Manage the purpose, performance and evolution of the register.
Programme and policy teams
Ensure services reflect approved requirements and public outcomes.
Operational teams
Review submissions, maintain records and manage day-to-day service activity.
Platform administrators
Configure forms, record types, workflows, permissions and reports.
Technology teams
Manage integrations, environments, security controls and platform operations.
Public and registered users
Search information, submit applications and maintain authorised records through accessible digital services.
End-to-end
From discovery to operation
- 1
Discover
Understand the register's purpose, users, information, services and operating environment.
- 2
Model
Define records, relationships, terminology and information requirements.
- 3
Configure
Create forms, workflows, permissions, notifications and reports.
- 4
Connect
Integrate identity, payments, documents, data sources and government services where required.
- 5
Operate
Launch, support, monitor and improve the register through controlled releases.
Access and audit
Security and accountability across the service
- Appropriate access for visitors, registered users, team members and administrators
- Controlled permissions for records, actions and administration
- Traceable changes to records and configuration
- Audit history supporting review and accountability
- Privacy-aware search and information disclosure
- Integration with selected identity and security services
Integration
Designed to work with existing systems
- Documented APIs for secure information exchange
- Integration with identity, payment, document and notification services
- Support for controlled data imports and exports
- Event-based and scheduled integration options
- Validation, monitoring and error handling
- Architecture aligned with organisational requirements
Reporting and oversight
Understand service activity and register information
- Operational dashboards
- Configurable reports
- Data visualisation
- Geographic views where relevant
- Data export and integration
- Advanced analytics where appropriate
Related
Works closely with
Permits and Approvals
Permit and approval services with guided applications, workflows, conditions and notifications.
Ownership and Disclosure
Record ownership, interests, relationships and declarations with field-level disclosure controls.
Reporting and Insights
Operational dashboards, configurable reports, visualisation and data export for register services.
See how RegiGov can support your register.
Explore a configured capability briefing and discuss how the platform can be adapted to your service.